Common Transfer File

Thursday 20th September 2018

The Common Transfer File (CTF) is used by schools and local authorities to send pupil data when a pupil moves from one school to another. From September 2018 the CTF will include a section that has been added to help schools address the particular difficulties of service children in state schools. Four data items will be requested for service children:

  • Does the school have any concerns about the child’s response to moving school?
  • Does the school have any concerns about the child’s response to parental deployment?
  • Does the school have any concerns about the child’s response to parental separation? (This field should be used to record concerns the school has about service children being separated from their parents due to extended training periods or other forms of duty.)
  • Details about concerns: this is a free text box in which the school can include further details about their concerns. The school may wish to include,
    in this free text section, contact details for further information.

There is also a ‘Date Of Assessment’ field that is used to record when the assessment of the above fields took place. The information above should be stored by the receiving school to assist in the integration of the new pupils.

The CTF system will also be configured so that when a CTF is received by a school with the service child flag set to ‘Y’, an alert will be raised automatically asking that a) the head teacher or appropriate member of staff should be informed of the identity of the service child joining the school; and b) where the “concerns” section (described above) has not been completed, that the appropriate member of staff be informed and advised to contact the CTF sending school for clarification.

Further information

As a parent:

Contact your local Regional Covenant Manager at the RAF Families Federation.

As a school:

School to school service: how to transfer information

Image: ©Crown Copyright (Sgt Mike Jones MA, SNCO Photographic Section).

This article is part of the Autumn edition of Envoy magazine. If you’d like to receive your own quarterly copy of Envoy, it’s free. Simply sign up online.


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